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YELLOW SHEET Office of the State Auditor of Missouri |
July 30, 2002
Report No. 2002-53
The
following problems were discovered as a result of an audit conducted by our
office of the Department of Public Safety, Division of Liquor Control.
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The
Department of Public Safety, Division of Liquor Control (DLC) restricted the
bidding process by not considering other locations or dates for an in-service
training provided to employees at Osage Beach in November 2000.� The DLC did not consider other locations,
vendors, or dates for the in-service training conference that may have resulted
in lower costs.�
The
costs incurred by the DLC included approximately $1,750 and $630 in lodging
expenses and mileage reimbursements, respectively, for twenty one employees
domiciled in Jefferson City to attend this conference.� Additionally, four state vehicles were
driven to Osage Beach for this conference.�
Most of these costs could have been avoided if the conference was held
in Jefferson City.�
The
DLC currently provides a cellular telephone to fifty-seven DLC employees,
including the DLC Supervisor, Deputy DLC Supervisor, and Enforcement
Manager.� The DLC has not developed a
written policy regarding cellular telephone usage.� Additionally, the DLC does not require an independent review to
be performed of the Enforcement Manager, Deputy DLC Supervisor, and the DLC
Supervisor's cellular telephone bills.�
Vehicle
mileage logs were not maintained by the DLC Supervisor, and the mileage logs
prepared by the DLC's Deputy Supervisor and Enforcement Manager were not
complete.� Additionally, there appeared
to be little or no review of these logs to ensure use was proper. Our review of
these logs noted several instances of apparent personal use beyond commuting.
Also included in the audit are other recommendations to improve general fixed asset records and procedures and additional cellular telephone concerns.
