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YELLOW SHEET Office of the State Auditor of Missouri |
August 12, 2002
Report No. 2002-55
The
following problems were discovered as a result of an audit conducted by our
office of the Department of Public Safety, Office of the Director.
The
Department of Public Safety-Office of the Director (DPS-OD) administers various
grants to provide assistance to crime victims, juveniles, schools, crime
laboratories, substance abuse facilities, and law enforcement agencies.� Our review of various grants administered by
the DPS-OD noted that monitoring visits were not performed and reports were not
submitted by the contractors for some grants.
To
ensure the funds are utilized for the intended purpose, to ensure the quality
of the program, and to ensure agencies are in compliance with the state and
federal guidelines, formal on-site monitoring procedures should be performed on
a regular basis and documented.���
Additionally, the DPS-OD has not established a performance measurement
system to periodically evaluate the results or outcomes of the various grant
programs they administer.�
The
DPS-OD sponsors a Community Mobilization and Partnership conference each
year.� The total cost of the conferences
in fiscal years 2002, 2001, and 2000 was approximately $48,350, $77,200, and
$10,600, respectively.� We noted
expenditures totaling $22,300 which appeared to be excessive and unnecessary.� These include $9,850 for 1,000 executive pad
folios for the 2001 conference, and $6,705 for an ice cream sundae and baseball
banquet during two breaks at the 2001 conference.
During
fiscal year 2002, the DPS-OD contracted with the Leadership through Education
and Advocacy for the Deaf (LEAD) Institute�
to pay 100% of the salary for the legal advocate.� The Department of Mental Health also
contracted with the LEAD Institute to pay 50% of this same position's salary
during this time period.
State
law requires a peace officer standards and training (POST) fee to be assessed
on each criminal conviction in each court in the state.� The DPS-OD has not established procedures to
ensure that the POST program receives all POST fees assessed and collected by
the courts.� In addition, no procedures
exist to identify courts not properly remitting POST fees to the DPS-OD.
During
our review of POST fees remitted, we noted that the DPS-OD posted numerous
receipts to law enforcement agencies' accounts in error, resulting in over and
under payments totaling $12,427 and $10,277, respectively, to the applicable
law enforcement agencies.
This audit also includes recommendations related to bidding, the Department of Defense Logistic Program, and loaned equipment.
