Report No. 2009-128
November 2009
Complete Audit Report
The following findings were included in our audit report on Moniteau County.
The poor financial condition of the General Revenue (GR) Fund which was noted in prior audit reports has continued to deteriorate. In addition, the county continues to fund general operations with Capital Improvement (CI) Fund monies and has not developed a long-term plan regarding the allocation of CI fund receipts. The Special Road and Bridge (SRB) Fund is also in poor financial condition. The 2009 GR Fund budget projects a $3,840 cash balance at December 31, 2009, after transfers totaling $207,500 from the CI Fund; and the SRB Fund budget projects a $24,289 cash balance at December 31, 2009.
The county does not have effective monitoring procedures regarding vehicle and equipment use. A reconciliation of fuel statements to records of fuel used or a comparison to mileage use is not performed. In addition, formal policies and procedures have not been adopted for hauling waste rock and providing various other services on private property with road and bridge equipment.
The Senate Bill 40 (SB40) Board does not provide adequate oversight of the accounting functions performed for the SB40 Board Fund. The Board relies on the Executive Director to perform all accounting functions, without providing adequate oversight of the accounting functions and records. Prior to 2009, the Board relied on one not-for-profit corporation (NFP) to perform all functions of the SB40 Board without adequately monitoring disbursements made to the NFP. In addition, the Board has not established formal policies and procedures for capital assets, and improvements to meeting minutes are needed.
The Prosecuting Attorney has not implemented recommendations from previous audits related to accounting for bad checks, providing adequate oversight of accounting functions and records, and depositing receipts timely.
Other findings in the audit report relate to capital assets and accounting controls and procedures in the offices of the County Treasurer and the Circuit Clerk and Ex Officio Recorder of Deeds.
Complete Audit Report
Missouri State Auditor's Office
moaudit@auditor.mo.gov